Third Party Billing

Students sponsored by a third-party have certain responsibilities to fulfill in order to have the third-party sponsorship applied to their student account. The student:

• must provide a valid authorization from their sponsor prior to the payment due date
• is responsible for paying any balance not covered by the third-party agency
• is responsible for renewing their authorization when needed

The authorization is a document in which the third-party agency commits to pay designated education expenses for the student. 

The authorization must include:

• the student’s name and UNC Charlotte ID number
• the semester or dates being covered – if the authorization is to cover more than one semester, the effective date and expiration date should be included on the authorization; otherwise a new authorization must be submitted each semester
• specific charges covered, i.e., tuition, fees, housing, meal plan, parking permit, books, etc.
• any minimum/maximum amount the sponsor will pay
• the name of the sponsor, contact information and complete mailing address
• a signature and date from an authorized official
• how and where invoices should be submitted, i.e., postal mail, email, fax

NOTE: If for any reason the sponsor does not pay the invoice, the student will be liable for full payment of all charges incurred.

• The authorization for tuition, fees, housing, meal plan, parking permit should be submitted to:

UNC Charlotte
Attn: Student Accounts/Third Party Billing
Reese Bldg 2nd Floor
9201 University City Blvd
Charlotte, North Carolina 28223
Bursar@uncc.edu

• A Separate authorization for books and supplies should be submitted to:

Barnes & Noble Charlotte
9201 University City Blvd
Charlotte, North Carolina 28223
sm276@bncollege.com
Phone: 704-687-7077
Fax: 704-687-7070

• Upon receipt of a valid authorization, a “defer to third-party payment” flag will be placed on the student’s account to prevent cancellation of the student’s registration in anticipation of the pending third party payment.
• Any charges that the third party sponsor has not agreed to pay, i.e., parking fines, health center charges, etc., must be paid by the student before a “defer to third-party payment” flag can be placed on the student’s account to prevent cancellation of the student’s registration.

• We begin invoicing third party sponsors after the add/drop date has passed. 
• Due to the number of third party sponsors that are invoiced, please allow up to three weeks after the drop/add date each semester for invoices to be submitted to the third party sponsor.

• Students eligible for Military Tuition Assistance must provide a Tuition Assistance (TA) form. The TA form must include a specific description of charges that will be paid by the military.  It must also include:

  • Your name and UNC Charlotte identification number
  • The semester(s) covered by the document
  • The billing address
  • The signature and telephone number of the authorizing official
     

• Your tuition assistance payment will be applied after it is received by Third Party Billing staff.